How to Create an Attractive Presentation on Microsoft PowerPoint – Office 365

How to Create an Attractive Presentation on Microsoft PowerPoint – Office 365

Office 365 is Microsoft's premiere suite of Office applications that consist of various applications and solutions around the world.

These applications are known for their ease of access, utility, and general flexibility regarding what you can get out from them.

In this suite of applications, PowerPoint is mainly used for presentations.

Whether it’s a board meeting or a class lecture, PowerPoint can be used to make quick, attractive presentations.

Moreover, with recent updates, the application now has tons of built-in features for people who work-from-home like live annotations, captions, and transcribed recordings.

Start With A Template:

Microsoft PowerPoint uses Microsoft’s dynamic resource library to present you with contextually matched templates that suit your purpose and need.

For example, if your presentation’s title seems to look like a class lecture, the library will seamlessly present you with a more suitable template for a lecture.

This library is handy when you are in a hurry or want your presentation to look aesthetically pleasing. You can quickly customize and alter the entire look of your presentation with a few clicks.

To access this feature, click on the ‘Design’ tab on PowerPoint.

You can also change the color of the particular template you have chosen, giving it a more personal look.

In the latest update of Microsoft PowerPoint, you now get contextual-based templates based on each slide.

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If you are editing a particular slide and have a large image on it, for example, PowerPoint automatically suggests a particular template for that specific page.

You can access this feature on the upper right side of your screen only if it is available.

Moreover, it automatically adds clip-arts and replaces them with pre-existing texts.

This option is particularly useful when you have tons of text present on a slide.

Adding a few stock (copyright-free) clip arts can help de-clutter a slide.

Professionally animate your Presentations:

A lot of users make the mistake of going overboard with their animations.

While PowerPoint presents a slick offering of animations and transitions, over-use of them in a professional setting might not leave the best impression, especially if it's an important meeting.

Therefore, we always recommend a few particular transitions when you are going for more of a toned, minimalistic, professionals style.

You can then add variations to the same transitions to your entire presentation, giving it a more unified look.

The 'Push,' 'Wipe,' and 'Fade' transitions are currently preferred by users and are extremely popular due to their versatility.

After applying either of these in the 'Transitions' tab, you can then change them or add variations to them in the following manner:

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  • Add the transition.

  • Click on the Effect Options tab found on the top right of your screen.

  • Add one of the many variations available.

When it comes to adding these variations, make sure the previous one aligns with the next.

For example, if you are using the ‘Push’ transition, add a few of each variation and try not to have two adjacent slides have the same one as it can ruin the effect.

We recommend adding transitions to your slides, even in professional settings, as it can provide you with a few seconds to catch up on your breath and add a sense of fluidity to the overall presentation.

Stay Concise!

Presentations are not meant to be scattered with huge blobs of text.

They usually take the appeal off them and can even make the slides hard to read since you’ll need to be using smaller font sizes to fit all that text.

If you need to present a lot of information, try to use different visual methods instead.

For example, if you want to present a large chunk of data and present particular relationships within that data, use a graph or a pie-chart! Thankfully, PowerPoint lets you create these shapes and visual representations in the application itself.

For more complex visualizations, you can import tables and charts from Microsoft Excel or any other Office 365 application as well.

Pictorial representations are effective ways to keep your slides precise while also fitting them with tons of information.

Moreover, try to use Bullet Points wherever possible.

Instead of incorporating chunks of text, split them up into two or three slides instead.

Doing this makes your presentation extremely easy to read and precise at the same time.

Record, Rehearse and Annotate!

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After you have gotten your entire presentation ready, PowerPoint offers many options in terms of your final delivery.

For example, you can start the usual way by clicking on the 'From Beginning' option and using your mouse or a presenter remote to go through the slides.

If you are looking for more customization options, you can record your slideshow alongside your audio to save a video of it for later use.

This particular feature is extremely useful for teachers as it lets you record videos and presentations in PowerPoint.

If you do not want to record a video and would rather have your audio embedded in a PPT file, you can do so, as well. Using the ‘Audio On my PC,’ feature (found in the insert tab), you can then annotate particular slides that you feel require a detailed explanation.

You can then export and send the entire presentation, and the embedded audio will automatically play at the embedded slides.

Conclusion:

Microsoft PowerPoint is one of the most useful applications in the Office 365 suite.

It offers a range of practical features that can help make your slideshows stand out in a professional setting.

These helpful tips and tricks should help you create a unique, concise, and highly informative presentation at the same time.

Even if you are staying-at-home, the recording mentioned above and annotation features should help you stay efficient.

You can easily send recorded videos or annotated audio clips of particular slides.

Thank you.

Published

2021-04-11

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